Coordinator Duties
• Act as the conduit of contact between OC Youth Sports and the school’s teams.
• Be the primary means of generating enthusiasm among the students for the tournaments, in conjunction with school staff.
• Help recruit coaches for these school teams.
• Responsible for all communication to all families who have registered and for keeping school up-to-date on tryout/practice schedules and final rosters.
• Oversee each team at their school, along with each team’s coach, to make sure the team is registered on time, tryouts take place in a fair and timely manner, and the school’s t-shirts are picked up and distributed.
Coordinator Process
1. Register as a volunteer here: https://ocyouthsports.org/tournament/volunteer/
2. Once you have received email confirmation, communicate to your school (principal & admin) that you are the coordinator and identify your coaches for the event(s).
3. Make sure your coaches are registered and have claimed their account via TeamSnap.
4. Work with your school on scheduling tryout dates and practice dates. Also coordinate school field and equipment use.
5. Encourage your school to send an email to 3rd–8th graders with the tryout and practice information, as well as a reminder to register.
6. You will receive information on how to gain access to your school’s information on TeamSnap to see how many students are registered and to begin email communication.
7. Once player registration closes, send an email to registered students about tryout details.
8. At tryouts, ensure all students are registered.
9. Work with coaches to compile rosters of students who made the teams. Communicate this information to the school to ensure all students are currently enrolled.
10. Instruct the head coach to notify players who made the team and let them know the practice schedule.
11. Ensure coaches register their final rosters by the deadline.
12. Assist in picking up t-shirts (or coordinate your coaches to pick them up).
