Updated: 9/20/22 @ 5:30 PM

Latest Updates

Tue, Sep. 20th, 2022

School Coordinators Needed

Coordinator Duties

• Act as the conduit of contact between OC Youth Sports and the school’s teams.
• Be the primary means of generating enthusiasm among the students for the tournaments, in conjunction with school staff.
• Help recruit coaches for these school teams.
• Responsible for all communication to all families who have registered and for keeping school up-to-date on tryout/practice schedules and final rosters.
• Oversee each team at their school, along with each team’s coach, to make sure the team is registered on time, tryouts take place in a fair and timely manner, and the school’s t-shirts are picked up and distributed.

Coordinator Process

1. Register as a volunteer here: https://ocyouthsports.org/tournament/volunteer/
2. Once you have received email confirmation, communicate to your school (principal & admin) that you are the coordinator and identify your coaches for the event(s).
3. Make sure your coaches are registered and have claimed their account via TeamSnap.
4. Work with your school on scheduling tryout dates and practice dates. Also coordinate school field and equipment use.
5. Encourage your school to send an email to 3rd–8th graders with the tryout and practice information, as well as a reminder to register.
6. You will receive information on how to gain access to your school’s information on TeamSnap to see how many students are registered and to begin email communication.
7. Once player registration closes, send an email to registered students about tryout details.
8. At tryouts, ensure all students are registered.
9. Work with coaches to compile rosters of students who made the teams. Communicate this information to the school to ensure all students are currently enrolled.
10. Instruct the head coach to notify players who made the team and let them know the practice schedule.
11. Ensure coaches register their final rosters by the deadline.
12. Assist in picking up t-shirts (or coordinate your coaches to pick them up).

Volunteer NowFlyer
Tue, Jan. 4th, 2022

Coordinator Welcome Email

Thank you for volunteering to be the School Coordinator for the 2022 Tournament of Champions! We look forward to working with you to make this event as smooth as possible. If you have any questions at all please don’t hesitate to ask. The calendar of events for each event will be viewable on our website here: https://ocyouthsports.org/tournament/overview

For a summary of Coordinator duties and a step by step guide please refer to our coordinator page: https://ocyouthsports.org/tournament/winter-bowl/coordinators

Suggested steps are under the Additional Information box

Dates for each event are:

Winter Bowl: January 29th, 2022

Hoops Classic: March, exact date TBD

Volley Fest: April, exact date TBD

Harvest Cup: May, exact date TBD

If this is your first time coordinating the Tournament you will find some suggested steps to get started below.

Suggested Steps

  1. Identify coaches.
  2. Contact your school principal and coaches to set up a tryout time.
  3. Communicate with the P.E. teachers or relevant school staff to encourage them to announce the tryouts.
  4. Send a message to registered participants via email. — this should include an introduction that you are the school coordinator and that questions should be directed to you. In addition, this would be a great place to mention tryout times.
  5. Be present at tryouts and make sure that they are run fairly and every kid has an opportunity to participate. This is not a Club-only event. Remind kids that they must register through the website in order to participate in the event.
  6. Communicate to coaches the date & time for Team Shirt Pickup. Team shirt pickup will be at the SoCal Elite corporate office located at 12 Mauchly, Ste P, Irvine, CA 92618.

There have been a number of improvements that we feel will make the overall coordinator process easier this year.

Default Team: As players register for each event, they will be automatically rostered onto your school event registered team (Ex: Alderwood – Registered). Coordinators have been promoted to manager so they have access to more features such as exporting the roster. Please note that there is a delay between registration and appearing on the roster.

This also gives you access to several useful tabs:

Message Tab: We strongly encourage you to communicate through TeamSnap. This would be an ideal way to communicate information about tryouts or ask for coaching volunteers. If you would like to communicate on your own you can download the roster under the members page and export.

Schedule Tab: You can schedule team tryouts by gender/division in this tab. As an example you can add the Event for a 3rd grade boys tryout, 4th grade girls tryout, etc.

Invoices: No more dealing with money – it is now a part of the registration. Participants will be charged a $35 fee during initial registration.

Refund Policy: Participants can cancel their registration for a full refund if they contact OC Youth Sports at least 1 week before the team submission date. Players that are placed on a team are ineligible for a refund. In addition players that are not placed on a team will be refunded shortly after the conclusion of the event.

Waivers & Forms: The waivers and forms are now built into the registration. This means you will no longer need to submit hard-copy paperwork to us.

Team Formation: When teams are ready to be created, the Tournament’s management team (us) will build them. There will be a form on the website that coaches or coordinators can fill out to finalize each team.

Team Colors: This year we have made a change to school colors and shirts. Participants will now receive ONE white shirt. The white shirt will be worn by the home team and visitor teams should wear their PE or school color shirt.

Please note: neither SoCal Elite nor OC Youth Sports can rent or allocate practice or tryout fields for teams. Please coordinate tryouts or practices on school fields, if possible.

We look forward to your school’s participation this year, and we thank you for volunteering your time to help make this event so great! Please let us know if you have any other questions.

Tue, Sep. 20th, 2022

Volley Fest School Coordinators

Team Submission

Opens: 10/24/22

ToC Overview

View

Latest Updates

Read

Rules

View

Schedules

TBA: 11/1/22

Venues

View

Concussion Info

Read

Contact Us

Contact

Volley Fest Timeline

  • Fri, Aug. 19th: Player registration opens
  • Fri, Oct. 14th: Player registration closes
  • Mon, Oct. 17th – Fri, Oct. 21st: Team tryouts (times & locations TBD by school)
  • Mon, Oct. 24th: Team submission opens
  • Mon, Oct. 24th – Fri, Nov. 4th: Practices start (after head coach submits official team roster)
  • Tue, Nov. 1st: Tentative schedule released
  • Sun, Nov. 6th: Volley Fest

Important Information

  1. Act as the conduit of contact between OC Youth Sports and the school’s teams.
  2. Be the primary means of generating enthusiasm among the students for the tournaments, in conjunction with school staff.
  3. Help recruit coaches for these school teams.
  4. Responsible for all communication to all families who have registered and for keeping school up-to-date on tryout/practice schedules and final rosters.
  5. Oversee each team at their school, along with each team’s coach, to make sure the team is registered on time, tryouts take place in a fair and timely manner, and the school’s t-shirts are picked up and distributed.

Please Note: Only coordinators and coaches who have registered will receive email communication and be able to register their team rosters.

1. Once you have received confirmation of registering as coordinator, communicate to your school (principal & admin) that you are the coordinator for Volley Fest and identify your coaches.

2. Make sure your coaches are registered and have claimed their account via TeamSnap.

3. Work with your school on scheduling tryout dates and practice dates. Also coordinate school field and equipment use.

4. Encourage your school to send an email to 3rd–8th graders with the tryout and practice information, as well as a reminder to register, if interested.

5. You will receive information on how to gain access to your school’s information on TeamSnap to see how many students are registered and to begin email communication.

6. Once player registration closes, send an email to registered students about tryout information.

7. At tryouts, ensure all students are registered.

8. Work with coaches to compile rosters of students who made the teams. Communicate this information to the school to ensure all students are currently enrolled.

9. Instruct the head coach to notify players who made the team and let them know the practice schedule.

10. Ensure coaches register their final rosters by the deadline.

11. Distribute game schedule once it is posted.

12. Assist in picking up t-shirts from SoCal Elite Sports (or coordinate your coaches to pick them up).

  • Tryouts Start: Week of October 3rd, 2022
  • Time: TBD by each school
  • Location: IUSD/TUSD neighborhood schools

Please note, that neither SoCal Elite nor IPSF/TPSF can rent or allocate practice or tryout courts for Volley Fest teams; please coordinate tryouts and practices on school fields, if possible.

1. Head coaches must submit their full roster here: Team Submission

2. ALL PLAYERS MUST BE REGISTERED ON TEAMSNAP.

Team practices start after head coach submits official team roster.

Please work directly with your school to borrow equipment for tryouts and practice as it is not provided.

  • Each team is guaranteed two sets per game (Best out of 3).
  • Each game court will have two game balls. Please make sure to leave game balls at scoreboard after your game.
  • Uniform or ToC shirt required.
  • Water & snacks for players are required.
  • No watches, jewelry, string bracelets, acrylic nails, headbands, hard casts, barrettes, earrings, etc. may be worn by players.
  • No open toed-shoes or jeans; athletic wear required.
  • The referee shall make the final decision on what may or may not be worn by players.
Wed, Jan. 26th, 2022

We are excited to announce that the Winter Bowl is this Saturday Jan 29th! We are currently working on the schedule and will have it up by 12:00p Thursday Jan 27th

https://ocyouthsports.org/tournament/winter-bowl/schedules

Please note that there are no schedule requests.

Shirts: Shirts are available for pickup Thursday Noon – 5:00p at the SoCal Elite corporate office at 12 Mauchly, Ste P, Irvine, CA 92618

Bundles are built based by Team and School. We ask that you communicate amongst yourselves to determine if each coach is picking up their own bundle or if a single coach or coordinator is picking up for the entire school.

 

Game Day Equipment

Mouthguard’s are required!

Flags will be provided on each field, but if you would like to bring your own set you may do so. Please make sure that your team leaves any MLF flags at the field for the next game.

 

Game Day Shirts

Away teams are required to bring their own T-Shirts. Please be aware that all teams may end up as away at some point in the tournament. We suggest using the school PE T-Shirt or school color as your team shirt. Each team may choose its own color if they would like but it must be the same for the entire team. You do not need to notify us of your color.

Home – White ToC Shirt
Away – Team’s Shirt color (not white)

Tue, Jan. 11th, 2022

Team Submissions Form

We have added the Team Submission form to the Coordinator Portal.

Please make sure to submit your teams by Jan. 16th. As a reminder, once teams are submitted players will no longer be eligible for a refund if they back out. We strongly encourage you to verify rosters before submission.

Once rosters are finalized, please have either the coach of each team or yourself submit the form. From there OC Youth Sports will build and roster teams in TeamSnap and place them in their appropriate division. All teams must have a coach to be eligible.

If you have any issues, please email [email protected] and include the name of your school in the subject line (e.g. Coordinator – Bonita Canyon).